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tour_1Twitter is a genius tool for building your personal brand.

The downside, it seems, is that a whole mess of people can’t figure out what to say on it, which leads to a never-ending stream of articles on how to use the tool — which are then posted on Twitter.

Twitter users struggle with what sort of comment is OK (”Do I mention that my cat barfed on the sofa this morning? Or will that tarnish my professional image?”), how to get their tweets retweeted, how to manage a swelling Twitter feed, what to say, what not to say, and on and on.

A lot of the answers have their roots in the Rules of Real-Life Conversation. Just ask manners doyenne Letitia Baldrige.

Letitia Baldrige (courtesy of the J.F.K. Library)

Letitia Baldrige (courtesy of the J.F.K. Library)

I doubt Tish even knows what Twitter is, but recently she and I were having lunch at Four Seasons and talking about how to be gracious in real life, and we kept circling back to the fact that, ultimately, it’s mostly about connecting with your community. (And isn’t that what Twitter is about?)

A little background: Letitia is best known as Jackie Kennedy’s social secretary and chief of staff during the White House years. But she has also been a lot of other things, such as the first female executive at Tiffany & Co. and a special assistant to Ambassador Clare Boothe Luce in Rome.

So, what can we learn about using Twitter from someone who grew up during the Depression? As it turns out, plenty.

Here’s how to be conversationally gracious, whether you’re doing it on Twitter or IRL (in real life):

Invite someone over. On Twitter, it looks like this: Right now Kirtsy is inviting folks to come to their deliciously free Hands On Kirtsy sessions across the U.S. And Pamela Slim, author of Escape From Cubicle Nation is tweeting about a free coaching call she’s offering today.

In real life, obviously, you can simply invite someone to your home. “We don’t entertain enough,” Tish says. “Just having somebody over for a hamburger is a gift.

“I lived in a home where my parents had people over all the time — even in the ’30s when my father was a flat-broke, young lawyer, being paid in eggs and chickens.”

Give a compliment. Retweeting is an easy way to make someone feel fascinating. You also see Twitter users giving shout-outs to one another for great blog posts or other achievements.

In real life, Tish says, we should deliver unexpected, uplifting messages. And she realizes that most of us are going to do this via email, rather than in person. She suggests this as an example: “You didn’t see me, but I saw you on the street today. I’ve never seen anyone bounce back from an operation so beautifully. You looked terrific!”

“Those kind of messages — unexpected, undemanded — just make life worthwhile,” she says.

Make newcomers feel welcome. You see this all the time in Twitterland. “Welcome my friend @johndoe! He’s new to Twitter.”

Tish believes people used to be better at this in her day (the ’30s and ’40s). Her theory: Parents have gotten lax about teaching and enforcing manners. When she was a child, her parents made Tish and her two siblings sit in the room with the grownups who came over for cocktails, and to chit-chat with them for 30 minutes.

“In the beginning it was tiresome and horrible, and then we started to really look forward to it. Except for having to get dressed up properly.

“That’s graciousness. It’s the way of saying hello to people, the way of greeting them, the way of picking out of the room the person who’s alone and having a tough time, who is obviously shy and just hating every minute, and going over and saying a couple of sentences. That person will be able to get through the whole party because of that little gesture on the part of the person who feels secure at that moment.”

Listen. “We’ve got to start listening,” says Tish, and at this point she’s ranting over our salads at the Four Seasons. “Not to our iPods and our BlackBerrys and our Raspberrys and Blueberrys. But to each other. Be interested in something other than yourself.”

Social media should be two-way. Too many times, it sounds like a bunch of people shouting from their desktops. But gracious Twitter conversation is about taking time to weigh in, when someone asks a question or needs help, or simply commiserating with someone who’s having a tough day.

Here’s one of Tish’s “back in the day” stories that resonated with me:

“During World War II, I remember there was a widow in northwest Washington, who had two stars on the flag hanging in her front window. That means you’ve lost two children. Then one day there were three stars on the flag. And people noticed it, and they went up and rang the doorbell. I remember that time. This was just a lady in northwest Washington, a nobody in a row house. But the flag. They noticed the flag, the people who walked to work every day. So they went up to pay their condolences to an absolute stranger.

“That’s the way we were.”

[P.S. For the record, I just heard from a mutual friend that Tish does, in fact, know what Twitter is.]

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I don’t know about you, but I’m having a hell of a time keeping up with all the conversations out there. I know, I know. I was just extolling the virtues of “the conversation” last month. And I still believe it’s important to follow what people are talking about. I just have no idea how to do it efficiently. I literally spend hours every day monitoring web sites, blogs, social-networking sites, Twitter — and it can be overwhelming.

As a writer, I need to keep up with trends in order to write about them. But I’m also easily seduced by a hundred links that I don’t really need to click. I’ve found it takes an enormous amount of willpower not to meander.

So I’ve been trying to find the right tools to track whatever I’m writing about, plus news and other relevant conversations — without becoming distracted and overwhelmed.

Here’s what I’m liking:

netvibes-ginger-main-72dpi1A dashboard like Netvibes to monitor it all. I heard about Netvibes from Dawn Foster of Web Worker Daily. It’s an RSS-based dashboard that gathers all your favorite online pieces together, so you can see everything at once. I’ve switched to this site vs. Google Reader, because visually, it’s in a whole different league.

What’s good: It’s easy to grab chunks of headlines and move them around the page or to different tabs. You can make stories appear as short headlines or “magazine-style” with subheads and photos. And you can easily share headlines via Facebook, Twitter or email.

Also, if you want to follow a headline to the story, you can usually click on the “Show Website” button to see the story within Netvibes, so you don’t end up visiting the site and frittering time away.

For now, I’ve got three different tabs set up — Daily Check, News and Work (for workplace topics). So, instead of visiting The New York Times, Daily Beast, Slate, and a few other sites I want to see first thing, I can see those streaming headlines on my Daily Check tab. That’s also where I follow Twitter. (Side note: I don’t track loads of people on Twitter, but if I did, I suspect this undifferentiated stream of tweets wouldn’t do.)

Alternately, MyAlltop is kinda the same thing. Alltop, on its own, gathers 31,000 of the best blogs and web sites on a range of topics. Set up a custom, no-frills MyAlltop page, and you can pinpoint the specific feeds that interest you. I like the way you can eavesdrop on the MyAlltop pages of web-world celebrities. But I prefer the prettiness of Netvibes.

tour_macjpgA digital scrapbook for storing everything. Now, once you’ve found something interesting online, how do you save it for later? Sure, you could bookmark the page within your browser or store it on Delicious. But that’s not working for me. I tend to use my bookmark list as a list of go-to sites, not as storage space. And I get completely sidetracked by the stuff on Delicious.

So I’m using Evernote, which I’ve written about before. You can save a web page or just a few words and put it in your Evernote “notebook,” which you can then easily organize however you want.

Actually, you don’t even need to organize your snippets. When you want to find, say, that interesting article you read about pea-green petticoats, simply search for “petticoats.” It can even scan for a word within images.

Know of an even better way to keep up? Share!

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I worked for a publisher in Washington, D.C., who almost always kept his office door closed. When he appeared in the doorway of my office, it was inevitably for one reason: to tell me I’d done something wrong.

You could find a lot of flaws with that management style, but I want to focus on just one: the way my boss closed himself off from conversation. It was a management gaffe then. But it would be an even bigger mistake now, in the Age of the Conversation.

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Regardless of what you do for a living, if you’re not out there asking questions, listening, seeking input, collaborating and taking part in the larger conversation, you’re going to have trouble rolling with change. Because here’s the thing: a new style of conversation is transforming the way we do business.

Here’s where I’ve seen it happening lately:

1. Even Obama is picking up the phone to talk. According to a New York Times article, he makes at least two dozen calls a day in an attempt to stay connected to — and glean information from — the outside world.

It’s no surprise that President Obama calls heads of state and high-ranking advisors. That’s a given. But he’s also tapping into a group of people outside “the bubble.” He’s using his spare moments (not something he has in spades) to stay connected to a larger, more-fluid-than-ever conversation, because that’s where he’ll hear reactions that are relevant, unpredictable, maybe even perspective-altering.

2. Inspired by Obama’s presidential campaign, nonprofits are getting in on the act of using social networks to rally people around a cause. The best fundraisers are leveraging social networking tools like Twitter, Facebook and MySpace. They’re using micro-conversations, rather than enormous campaigns.

One example: Last month’s Twestival was organized on Twitter and raised more than $250,000 for clean water in Africa and India. The Christian Science Monitor described the evolution of Twestival this way:

The Twestival, which wrapped on Feb. 12, had little trouble generating buzz. Only hours after founder Amanda Rose made public her plans for the campaign in January, the news went viral, spiraling out across hundreds of blogs and Twitter feeds. Soon, Ms. Rose had secured a small army of volunteers and a team of corporate partners including TipJoy, which allowed users to contribute directly online.

3. Smart business leaders have stopped frowning upon water-cooler conversation, and some (like biggies Cisco and Microsoft) fully embrace the collaboration that social networks spark.

I recently did an interview with Brad Brinegar, CEO of McKinney, an agency that propelled itself into the big league by taking innovative approaches to a business model that hasn’t changed much since the advent of television. At McKinney, they’re all about the conversation.

When you visit McKinney at their former-tobacco-factory offices, you’ll notice lots of gathering spaces. Brinegar says he spent a year planning a space that would force more collaboration and conversation between left- and right-brainers. It has 50 nooks and crannies to allow for “natural interactions,” Brinegar told me. The office is sprawled across one-and-a-half floors, instead of climbing vertically. There’s Wi-Fi throughout, a coffee bar, and no mail delivery — you have to pick it up yourself, which means you’ll likely bump into someone on your way there.

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Meeting rooms at McKinney

McKinney Cafe

McKinney Cafe

He also compressed office spaces to a quarter of the size of previous offices. Why? ”Creative people sometimes need to shut off the world and work. We made it private enough for them to have that space, but not enough to encourage them to perch there more than was natural,” Brinegar says.

Equally important, “it’s very easy to get to me,” he says. “I have glass walls, so people can always see me. My assistant has a heart attack because she can’t control the flow of people into my office.”

Initially, the new layout was so different from what they’d had before that a lot of people balked. “But from the morning we walked in,” he says, “the agency entirely changed the way it operated. People that I’d always asked to collaborate all of a sudden were. The structure of the space released people’s natural inclination to collaborate.”

Another thing about a good conversation? It’s usually free. Which makes this one workplace trend sure to thrive throughout 2009.

[Top image from Twitter; all others courtesy of McKinney]

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