Etiquette

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tour_1Twitter is a genius tool for building your personal brand.

The downside, it seems, is that a whole mess of people can’t figure out what to say on it, which leads to a never-ending stream of articles on how to use the tool — which are then posted on Twitter.

Twitter users struggle with what sort of comment is OK (”Do I mention that my cat barfed on the sofa this morning? Or will that tarnish my professional image?”), how to get their tweets retweeted, how to manage a swelling Twitter feed, what to say, what not to say, and on and on.

A lot of the answers have their roots in the Rules of Real-Life Conversation. Just ask manners doyenne Letitia Baldrige.

Letitia Baldrige (courtesy of the J.F.K. Library)

Letitia Baldrige (courtesy of the J.F.K. Library)

I doubt Tish even knows what Twitter is, but recently she and I were having lunch at Four Seasons and talking about how to be gracious in real life, and we kept circling back to the fact that, ultimately, it’s mostly about connecting with your community. (And isn’t that what Twitter is about?)

A little background: Letitia is best known as Jackie Kennedy’s social secretary and chief of staff during the White House years. But she has also been a lot of other things, such as the first female executive at Tiffany & Co. and a special assistant to Ambassador Clare Boothe Luce in Rome.

So, what can we learn about using Twitter from someone who grew up during the Depression? As it turns out, plenty.

Here’s how to be conversationally gracious, whether you’re doing it on Twitter or IRL (in real life):

Invite someone over. On Twitter, it looks like this: Right now Kirtsy is inviting folks to come to their deliciously free Hands On Kirtsy sessions across the U.S. And Pamela Slim, author of Escape From Cubicle Nation is tweeting about a free coaching call she’s offering today.

In real life, obviously, you can simply invite someone to your home. “We don’t entertain enough,” Tish says. “Just having somebody over for a hamburger is a gift.

“I lived in a home where my parents had people over all the time — even in the ’30s when my father was a flat-broke, young lawyer, being paid in eggs and chickens.”

Give a compliment. Retweeting is an easy way to make someone feel fascinating. You also see Twitter users giving shout-outs to one another for great blog posts or other achievements.

In real life, Tish says, we should deliver unexpected, uplifting messages. And she realizes that most of us are going to do this via email, rather than in person. She suggests this as an example: “You didn’t see me, but I saw you on the street today. I’ve never seen anyone bounce back from an operation so beautifully. You looked terrific!”

“Those kind of messages — unexpected, undemanded — just make life worthwhile,” she says.

Make newcomers feel welcome. You see this all the time in Twitterland. “Welcome my friend @johndoe! He’s new to Twitter.”

Tish believes people used to be better at this in her day (the ’30s and ’40s). Her theory: Parents have gotten lax about teaching and enforcing manners. When she was a child, her parents made Tish and her two siblings sit in the room with the grownups who came over for cocktails, and to chit-chat with them for 30 minutes.

“In the beginning it was tiresome and horrible, and then we started to really look forward to it. Except for having to get dressed up properly.

“That’s graciousness. It’s the way of saying hello to people, the way of greeting them, the way of picking out of the room the person who’s alone and having a tough time, who is obviously shy and just hating every minute, and going over and saying a couple of sentences. That person will be able to get through the whole party because of that little gesture on the part of the person who feels secure at that moment.”

Listen. “We’ve got to start listening,” says Tish, and at this point she’s ranting over our salads at the Four Seasons. “Not to our iPods and our BlackBerrys and our Raspberrys and Blueberrys. But to each other. Be interested in something other than yourself.”

Social media should be two-way. Too many times, it sounds like a bunch of people shouting from their desktops. But gracious Twitter conversation is about taking time to weigh in, when someone asks a question or needs help, or simply commiserating with someone who’s having a tough day.

Here’s one of Tish’s “back in the day” stories that resonated with me:

“During World War II, I remember there was a widow in northwest Washington, who had two stars on the flag hanging in her front window. That means you’ve lost two children. Then one day there were three stars on the flag. And people noticed it, and they went up and rang the doorbell. I remember that time. This was just a lady in northwest Washington, a nobody in a row house. But the flag. They noticed the flag, the people who walked to work every day. So they went up to pay their condolences to an absolute stranger.

“That’s the way we were.”

[P.S. For the record, I just heard from a mutual friend that Tish does, in fact, know what Twitter is.]

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My husband, Matt, spent 5 1/2 hours on Saturday working on the grounds of our daughter’s school. He and a robust group of about 15 parents moved an insane amount of mulch, installed bike racks and put in new plantings.

2004-detail-01The next morning, clipped to our mailbox, we found a sweet handwritten thank-you note from our friend Sabrina, who chairs the Grounds Committee for the school. Written on hefty card stock, with an impeccable hand, her note came as a welcome surprise. Who writes thank-you notes anymore? On actual note cards? And hand delivers them to your home? Within 24 hours of the thankable deed?

Matt volunteered his time because, to a certain extent, it’s his job as a parent to pitch in where he can. And the gratification came from knowing he’d made a difference to the school; we feel better about a place when it looks good. So he certainly didn’t expect or need an official thank you from the committee chair. Yet Sabrina’s gesture was so thoughtful and — frankly — uncommon in the age of email that you can bet Matt will sign up to help next time Sabrina asks for it.

Imagine that same scenario at the office. How many people get a handwritten “thank you” for doing the workplace equivalent of five hours of sweaty labor they didn’t have to do?

It’s high time we returned to the art of the handwritten note. Why?

  • It’s affordable. Budgets are strapped at work, so an old-fashioned thank-you note has become a low-cost retention tool for many managers trying to keep morale up. And handwriting a note works like a charm when you’re trying to stand apart, because practically no one does it.
  • It’s timeless. In the ’90s, I worked as an editor for etiquette expert Letitia Baldrige, who was Jackie Kennedy’s social secretary in the White House, and to her way of thinking, writing a thank you note and sending a bouquet of flowers were  crucial tools for one’s toolbox, then and now. Handwritten notes are not only gracious and de rigueur but a way of truly connecting with another human being — something she believes is slipping away in modern times.

I’m not sure I agree with her on that last part, but overall, I’d say she’s still completely right.

If you fear you don’t know how to pen a thank-you note, get a book, because concocting a good one does require a tiny bit of skill and effort. I have one called “On a Personal Note” that guides you through writing any kind of note you could possibly need. It’s like having a cheat sheet, since the authors even give you phrasing.

And invest in some decent cards. You can’t whip up a cake if you don’t have flour in the pantry, and you can’t send out a timely note if you don’t have cards. Pick out cards that are “you,” unless “you” is a photo of a kitten hanging from a branch.

Here’s further incentive: I just noticed that if you order cards from the so stylish Red Stamp, they send you free stationery with your order.

No need to send a thank-you note.

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